Privacy Policy

This Privacy Policy explains how National Sports ID protects your privacy and how we collect, use, and safeguard information obtained through this website. This Privacy Policy (the “Policy”) is a legally binding agreement between you and NSID LLC (“National Sports ID”).

Please read the terms of this Policy carefully. By accessing or using our website, you agree to the terms of this Policy.

If you do not agree with this Privacy Policy, you may not use our website.

We may amend, add to, change, or modify the terms of this Policy from time to time. Any such changes will be posted on this page and will take effect upon posting. By continuing to use our website or registering for an account with National Sports ID, you agree to the terms of this Policy and any updates. By using the website, you consent to the collection and use of your Personally Identifiable Information (“PII”) as described in this Policy.

National Sports ID is committed to protecting your privacy and securely handling your information. Please review the sections below for details on how we collect, use, protect, and safeguard your data. Our platform is designed specifically for youth sports eligibility verification and incorporates privacy protections intended to safeguard sensitive information submitted by parents, guardians, coaches, and youth sports organizations.

Your use of the National Sports ID website and services is also governed by our Terms of Service, which outline the rules, conditions, and legal agreements applicable to the use of the platform.

1. Information Collected & How It’s Used

We collect two general types of information: Non-Personally Identifiable Information and Personally Identifiable Information. We collect this information to allow teams and players to use our services and functionality, to improve our website, and to support platform operations. We also collect Personally Identifiable Information from coaching applicants in order to conduct background checks.

a. Non-Personally Identifiable Information

When you visit our website, we may collect basic Non-Personally Identifiable Information about you. This may include general site usage data such as browser type, device type, computer settings, or the most recently visited URL. We may also ask you to provide certain non-personally identifiable information about yourself, such as age, household income, or buying preferences.

Non-Personally Identifiable Information is collected to provide you with a satisfactory user experience and to improve our website. We may use this information to detect problems with our servers and to administer our site. In addition, this information may be compiled and analyzed on an aggregate basis.

b. Personally Identifiable Information

We do not collect Personally Identifiable Information unless you voluntarily submit such information, for example, by registering for an account, purchasing products or services, providing healthcare information, or applying for a coaching position that requires a background check. This information allows us to identify, contact, or locate you, and to confirm your eligibility to participate in events or qualify for coaching positions.

Personally Identifiable Information may include your name, address, telephone number, email address, date of birth, billing information (such as credit card details and billing address), bank account information submitted for ACH payments, grade, team name, products purchased, promotion codes, reward program information, and verification documents such as birth certificates, passports, state ID, school ID, school records, physicals, and other healthcare-related information. By providing Personally Identifiable Information, you consent to our use of that information.

Verification documents are securely reviewed by authorized personnel and deleted in accordance with our retention policy. Most documents are not stored after review, and any temporarily retained files are encrypted both in transit and at rest. National Sports ID does not collect biometric information, including facial recognition data, fingerprints, voiceprints, or retina scans.

We use Personally Identifiable Information for internal purposes, including account management, subscriptions and registrations, analyzing trends and statistics, notifying you of updates, and informing you about events, services, and offers. We also use this information to verify eligibility for participation. Personally Identifiable Information may be analyzed on both an individual and aggregated basis.

Personally Identifiable Information may also include IP addresses, device identifiers, and persistent identifiers (such as cookies or similar technologies) when linked to an account or other personal data.

To better serve you, we may combine Personally Identifiable Information you provide online with publicly available information obtained from third parties.

Data Retention and Secure Deletion
Verification documents are securely reviewed by authorized personnel and then deleted from our active systems in accordance with our retention policy. Once removed, these files are no longer accessible or retrievable in the ordinary course of business. Limited encrypted backup copies may persist temporarily for system integrity and audit purposes, after which they are automatically purged. Verification documents are not retained longer than necessary unless required by law or league compliance requirements.

Metadata and Technical Data Retention
We retain metadata (such as IP addresses, device identifiers, cookies, and usage logs) only as long as necessary to support system operations, security, fraud detection, analytics, and legal compliance. Unless required by law, metadata is automatically deleted or anonymized within 12 months and removed from both active systems and backups. Metadata not associated with a registered account or personal information may be anonymized or aggregated for statistical purposes.

c. Metadata and Persistent Identifiers

When you visit or interact with the Service, we and our third-party service providers may automatically collect certain technical information such as IP address, device identifiers, browser type, operating system, access times, pages viewed, and similar usage data (“Metadata”). Metadata may be linked with other personal information when you register for an account or log in.

Metadata is collected to provide, maintain, secure, and improve the Service, to detect fraud and abuse, and for internal analytics and system administration purposes. By using the Service, you consent to this collection and use. This information is handled in accordance with this Privacy Policy and our data retention commitments.

Metadata collected solely for internal operations (such as security, fraud prevention, system integrity, and analytics) is not used for behavioral advertising and is collected in reliance on applicable COPPA exceptions for internal operations where permitted.

2. Security of Information

National Sports ID implements administrative, technical, and physical safeguards designed to protect personal information. These safeguards include encrypted data transmission (HTTPS), secure cloud infrastructure, restricted access to sensitive information by authorized personnel only, and monitoring systems designed to detect unauthorized access or misuse of data.

While no system can guarantee absolute security, National Sports ID maintains security practices intended to protect the confidentiality and integrity of personal information submitted through the platform.

3. Use of Cookies/Clear GIFs

When you visit our website, we may store certain information on your device in the form of a “cookie” or similar file. Cookies are small pieces of data stored on your device, not on our site. Cookies do not access your files or invade your privacy. Instead, they help improve your experience by enabling easier navigation and remembering your preferences.

We use cookies to deliver content relevant to your interests and to prevent you from having to re-enter registration data each time you visit. When you access our website through a promotional email, our service providers may also place cookies on your device to record your IP address and related information.

Some of our service providers may use clear GIFs (also known as pixel tags, web beacons, or action tags) to help measure website and communication effectiveness. These are small, invisible graphics with unique identifiers that function similarly to cookies.

Clear GIFs help us understand which content is effective and how users interact with our website. They may be used to track email open rates, record transactions, and measure site traffic. While not designed to identify individuals, they may be linked to account data in limited cases for security, fraud prevention, and internal operations.

Our service providers may use clear GIFs: (i) in HTML emails to determine whether messages have been opened; (ii) to track when transactions occur; and (iii) to measure visitor activity on our website.

Cookies and clear GIFs help us manage and improve site functionality, measure performance, and evaluate communication effectiveness. When linked to an account, this information may be treated as Personally Identifiable Information under applicable law.

In some cases, clear GIFs may work in conjunction with cookies from the same domain or service provider to help understand prior interactions with a website.

This information may be processed by our service providers solely to support website functionality, system performance, and communication effectiveness.

National Sports ID does not use cookies or tracking technologies for behavioral advertising, remarketing, or cross-site tracking and does not sell personal data to third-party advertisers.

Some web browsers offer a “Do Not Track” signal that allows users to indicate a preference not to be tracked across websites. Because there is currently no consistent industry standard for responding to these signals, our website does not currently respond to Do Not Track browser settings.

4. Analytics, Google Services, and Consent Management

We use limited analytics technologies to understand how users interact with our website and to improve platform performance and user experience. These analytics tools are used solely for internal measurement and service improvement purposes. These technologies may include services provided by Google Analytics.

Google Analytics may collect information such as pages visited, time spent on the site, general geographic location (based on IP address), device type, and browser information. This information is used in aggregated and, where applicable, de-identified form to help us improve our services and is not used to directly identify individual users.

National Sports ID does not use analytics data for behavioral advertising, profiling, remarketing, or cross-site tracking purposes. We do not use sensitive personal information, including verification documents, medical records, or identification documents, for advertising or marketing purposes.

A. Google Consent Mode

National Sports ID uses Google Consent Mode to ensure that Google services operate in accordance with user consent preferences. Google Consent Mode allows us to adjust how Google Analytics and related services behave based on whether a user has granted or denied consent for certain types of data collection.

When you visit our website, you are presented with a cookie and consent banner that allows you to:

• • Accept all cookies and tracking technologies

  • Reject non-essential cookies

  • Customize your preferences

Your consent choices control whether analytics cookies and similar technologies are used. If you decline analytics cookies, Google Analytics will not use cookies for tracking and will operate in a limited, privacy-focused mode consistent with your consent choices.

You may update or change your consent preferences at any time by accessing the “Cookie Settings” link available on our website.

B. Data Minimization and Sensitive Information

National Sports ID is designed with a privacy-first approach. Sensitive personal information submitted to our platform — including birth certificates, school records, identification documents, and medical forms — is never used for analytics, advertising, or tracking purposes.

Analytics technologies are strictly limited to general website usage and performance measurement and are not connected to verification documents or eligibility data.

5. Sale, Trade or Rental of Personally Identifiable Information

We only share Personally Identifiable Information with third-party service providers that assist us in delivering our services. For example, we may share information with our credit card processing provider.

We may send promotional emails or direct mail regarding products and services offered through our website to existing users. Users may update, correct, or request removal of their information from our records at any time by contacting us at admin@nationalsportsid.com.

We do not sell user personal information to any third party.

6. Third-Party Service Providers

National Sports ID may use trusted third-party service providers to operate and support our platform. These providers may include payment processors, cloud hosting providers, background check providers, email delivery services, analytics providers, and customer support tools.

These service providers are granted access only to the information necessary to perform services on our behalf and are required to protect that information and use it solely for the purpose of providing services to National Sports ID.

7. International Users

If you are located outside of the United States, please be aware that any information you provide will be transferred to and processed in the United States.

By using our website or providing us with your information, you consent to this transfer. If you provide data about other individuals, you represent that you have obtained their consent to submit and process their information in accordance with this Policy, including the transfer of such data to the United States.

Although we will collect and use your information only as described in this Policy, data protection laws in the United States may not be as comprehensive as those in your home jurisdiction.

8. Summary of Your Rights

As a user of National Sports ID, you have the following rights regarding your personal information:

• Access: You may request to view the personal information we have collected about you or your child.
• Correction: You may request corrections to any inaccurate or outdated personal information.
• Deletion: You may request deletion of verification documents or medical forms, subject to our retention policy.
• Consent Control: Parents and legal guardians have full control over their child’s account, including all data submitted.
• Cancellation: You may cancel your subscription at any time by logging into your account or emailing us at billing@nationalsportsid.com.
• Data Security: All personal information is encrypted, handled securely, and never sold to third parties.
• Metadata Rights: You may request access to or deletion of metadata and technical identifiers (such as IP address, timestamps, and access logs) associated with your account where reasonably retrievable.

To exercise any of these rights or ask questions, please contact us at admin@nationalsportsid.com.

9. Additional State Privacy Rights

Residents of certain U.S. states may have additional rights regarding their personal information under applicable privacy laws. These rights may include the right to request access to personal information collected about you, request correction or deletion of personal information, and request information about how personal information is used or shared.

To exercise any applicable state privacy rights, please contact us at admin@nationalsportsid.com, and we will respond in accordance with applicable law.